Privacy policy of Compare

Your privacy and the protection of your personal data are important to the Compare Foundation. Our goal is to comply with all applicable laws and regulations for personal data protection.

Last updated: 2025-03-05

Our privacy policy aims to inform you about how we collect, process and share your personal data. Personal data means any kind of information that can identify your person in various ways. It also includes indirect information that can identify your person through so-called triangulation.

Personal data means, for example, name, social security number, telephone number and e-mail address. Images are also personal data if it is clear who the image refers to. Social media posts, health information, subscriptions, education, locations, interests and lifestyle are also considered personal data.

A processing operation is anything that is done with personal data, including reading, dissemination, erasure, storage and collection. Below we describe the different personal data we process and answer the questions what is processed, why processing is done, where is the data collected from, who is the data shared with and how long the data is stored.

1. how we process your personal data

1.1 When subscribing to the newsletter
When you subscribe to our newsletter, we process personal data about you.

1.1.1 What personal data is processed when you subscribe to our newsletter?
Name and email address.

1.1.2 Why do we process and by what right?
Your personal data is processed to manage the subscription to the newsletter, this is done to fulfil the promise we made when you signed up for the subscription (i.e. fulfil our contract) to our newsletter. We need the data to be able to send the letter to you. Through the statistics tool, we can see who opened and which links they clicked on in the letter.

1.1.3 Where is the personal data collected from?
We receive the personal data from you when you subscribe to the newsletter from our website or when your company joins the Compare network.

1.1.4 Who is the personal data shared with?
Your data is also shared with Mailchimp, which performs services on our behalf. Mailchimp is the platform we use for sending out newsletters. Read more about Mailchimp at www.mailchimp.com

1.1.5 How long is personal data stored?
Your data will be stored as long as you are a subscriber. You can choose to unsubscribe from the newsletter at any time through links in the email or by contacting one of our communicators.

1.2 Registration for events
When you register for one of our events, we process personal data about you.

1.2.1 What personal data is processed when you register for our events?
Your name, email address, confirmation of your participation in the event and, where applicable, company name, company address, title and company affiliation and details of any food restrictions.

1.2.2 Why do we process and by what right?
Your personal data is collected in order to manage your participation in the event and to communicate before and after the event. We communicate to be able to fulfil the promises we have made in the registration. When we process your personal data before an event, we do so on the basis of contract law in order to be able to fulfil what we have agreed when registering for the event.

After the event, we want to be able to communicate with you to ensure our quality work for future events. When we process your data to be able to communicate after an event, it is done on the basis of a balance of interests, as our interest in being able to ensure quality outweighs the interest in not having the data processed. We may also process information about allergies in order to customise the food served during the event. This processing is done on the basis of your consent.

1.2.3 Where is the personal data collected from?
We receive the personal data in connection with your registration for the event through one of the registration tools we use. At present, we use Microsoft Forms.

1.2.4 Who is the personal data shared with?
The information is handled within Compare and personal data is not disclosed to third parties unless otherwise stated in connection with the application.

1.2.5 How long will the personal data be stored?
Your personal data relating to your participation will be kept for as long as necessary for our accounting and tax purposes. By law, this data must be kept for seven years. Any data on food restrictions will be deleted after the event. In cases where the event is part of a project with external funding, e.g. from the EU, the data may need to be stored for up to 13 years due to current legislation.

1.3 When you participate as a speaker at our events
Prior to your participation as a speaker or exhibitor at one of our events, and after the event, we process personal data about you.

1.3.1 What personal data is processed when you participate as a speaker at our events?
Your name, telephone number, email address, photos, any video and audio recording of you from the event and your statements from interviews.

1.3.2 Why do we process and by what right?
Your personal data is processed in order to inform the public about the speakers/exhibitors participating in our event, to promote our events and for subsequent publication on our website, in our newsletter and in our social channels.

If you are a speaker/exhibitor, you have agreed that we may use your name and image for use in our marketing etc. When we process your data to inform about and market our events, this is done on the basis of a so-called balancing of interests. In light of the fact that you have authorised us to use your image and name for marketing purposes, we have also made an assessment that there is an interest for us to be able to inform about and market our events and that this outweighs your interest in not having your data processed for this purpose.

1.3.3 Where is the personal data collected from?
We receive the personal data directly from you in connection with your registration as a participant/exhibitor at our event and in connection with your participation in the event.

1.3.4 Who is the personal data shared with?
Your personal data may be shared on our website, in our newsletter and on our social media channels (Facebook, Instagram, LinkedIn, Vimeo and Youtube). The data we share on social media is of a news nature where we inform or promote the event.

1.3.5 How long will the personal data be stored?
Your personal data relating to your participation will be kept for as long as necessary for our accounting and tax purposes. By law, this data must be kept for seven years. Any data on food restrictions will be deleted after the event has ended. If the event you are attending is part of an externally funded project, e.g. from the EU, your data may need to be stored for up to 13 years to ensure documentation in accordance with current legislation.

1.4 When you attend our events as a visitor
When you attend an event with us as a visitor, we process personal data about you and on some occasions we also take photographs or film during the event. If you do not want to be included in published material such as images or films, please contact us before or after the event and let us know so that you cannot be identified.

1.4.1 What personal data is processed when you attend our events?
Your name, pictures, video and audio recording of you from the event and your statements from interviews.

1.4.2 Why do we process and by what right?
Your personal data is processed to enable us to document and market our events and for subsequent publication on our website, in our newsletter and in our social channels. When we process your data to inform about and market our events, we do so on the basis of legitimate interest. You can always request that we do not publish photos of you or notify us if you want to remove a published image.

1.4.3 Where is the personal data collected from?
We receive the personal data directly from you when you attend the event.

1.4.4 Who is the personal data shared with?
Your personal data may be shared on our website, in our newsletter and on our social media channels (Facebook, Instagram, LinkedIn, Vimeo and Youtube). The information we share on our social media channels is of an editorial nature in connection with information and documentation from the event. If the event is linked to an EU project or project funded by Region Värmland or equivalent with external funding, the information may be shared with the relevant funder.

1.4.5 How long will the personal data be stored?
Your personal data relating to your participation will be kept for as long as necessary for our accounting and tax purposes. By law, this data must be kept for seven years. Any information about food restrictions will be deleted after the event has ended. If the event you are attending is part of an externally funded project e.g. from the EU, your data may need to be stored for up to 13 years to ensure documentation according to current legislation.

1.5 If you are a contact person for a network company
In communicating with our network companies, we primarily use the companies’ designated contact persons. The companies themselves can add and remove contact persons for the publication of job adverts, events and news via login to compare.se.

1.5.1 What personal data is processed when you register as a contact person for your company with Compare?
Name, title, phone number, email and picture.

1.5.2 Why do we process and by what right?
We process personal data in order to fulfil our commitment to network companies. This includes information mailings, the possibility of logging in and marketing on compare.se and publishing in our social media channels. The data is also stored in Compare’s internal network company register. The personal data is processed with the support of your consent.

1.5.3 Where is the personal data collected from?
The data is collected from your company and you.

1.5.4 Who is the personal data shared with?
The data is shared with visitors to our public website who access the company contact information page. The data is also shared internally at Compare and in connection with invoicing to our accounting office as a basis for invoicing the company’s network fee to Compare.

2. Security measures

Your personal data is processed in accordance with the law and in a secure manner. Procedures are in place to protect your personal data and safeguard your privacy. For example, we only process personal data that we really need and we take care to delete personal data when it is no longer needed. The systems used to process personal data are continuously updated to ensure that they are sufficiently secure, for example through anti-virus software, firewalls and systems to detect personal data in different IT systems.

3. your rights

Stiftelsen Compare, org. nr. 874001-3894 with address Sommarvägen 101A, 656 37 Karlstad, is the data controller for the processing of your personal data. This means that we are responsible for ensuring that your personal data is processed correctly and in accordance with applicable personal data legislation.

The person responsible for personal data at the Compare Foundation is the CEO at the time.

You have the right to know what personal data we process about you and can request a copy of it. You have the right to have inaccurate personal data about you rectified and you can request that we erase your personal data in certain cases (e.g. if the personal data is no longer necessary for the purpose). You have the right to withdraw your consent at any time for processing that we do because you authorised it. It is important to know that, if you withdraw consent, it only applies going forward and not to processing already done. You also have the right to object to certain processing of your personal data and to request that the processing of your personal data be restricted. Please note that a restriction or deletion of your personal data may mean that we are unable to fulfil our commitments. You also have the right to receive your personal data in a machine-readable format and to transmit the data to another controller.

If you are dissatisfied with how we process your personal data, you have the right to report such dissatisfaction to the Swedish Data Protection Authority, which is the supervisory authority for our personal data processing.

If you have any questions about how we process your personal data or if you wish to exercise any of the rights you have when we process your personal data, please contact info@compare.se.

Links to other websites

This policy is only applicable to Compare Karlstad Foundation and its subdomain. When you are linked to another website, we recommend that you read the personal data policy that applies to that site. The Compare Foundation does not take responsibility for the processing of your personal data by other companies or websites.

4. Changes to the policy

The Compare Foundation reserves the right to make changes to this policy on an ongoing basis to the extent that the changes are necessary to remedy disruptions or to fulfil new legal or technical requirements. All changes to this privacy policy will be published on compare.se